Room Status
LiveToday
Arriving today
Departing today
In house
Waiting list
Guests who wanted a room when none was free. Call them when one opens up.
Latest bookings
Bookings
| Ref | Guest | Room | Stay | Nights | Total | Status |
|---|
Availability
Guests
| Guest | Phone | Stays | Last seen | Notes |
|---|
Rooms & Rates
Demo bookings
For trying the front desk out. Fills the coming days with sample guests: the whole hotel booked 3 days from today, Cottage AC and AC rooms sold out 5–7 days from today, a cancelled Deluxe 8 days from today, three guests on the waiting list, and on the Room Status board an overstaying guest, a balance due, dirty rooms and one out of order. Every demo booking is marked “demo” and can be removed without touching real bookings. This disappears once real online payments are switched on.
The room list below is a starter set. Replace it with the hotel's real room numbers, and set the real tariffs — the website shows "On request" until a rate is entered here.
Tariffs
Billing & taxes
GST on rooms is charged by tariff slab. These rates and the threshold are editable because they change — confirm them with the hotel's accountant before issuing a real invoice.
Rooms
Users
Staff — bookings, check-in and check-out, guests.
Manager — all of that, plus tariffs and the room list.
Admin — everything, plus users and this activity log.
| Username | Role | Added |
|---|
Accounts
Reports
Occupancy by night
Night-by-night table
| Night | Rooms sold | Occupancy | Room revenue |
|---|
Room revenue by room type
Nights sold in the period, at their rate.
Money collected
Payments taken in the period, by how they were paid.
| Method | Payments | Received | Refunded | Net |
|---|
New bookings by source
Bookings made in the period, whatever their dates.
| Source | Bookings | Nights | Value |
|---|
Occupancy by month
The twelve months up to the end of the chosen period. Download Excel
| Month | Occupancy | Nights sold | Room revenue | Avg rate |
|---|
Money to settle
Guests who still owe the hotel, and refunds the hotel still owes. Any date.
| Guest | Stay | What | Amount |
|---|
Activity
Every change is recorded — who did what and when. Useful when a booking looks wrong and nobody remembers touching it.
| When | Who | Action | Detail |
|---|